Frequently Asked Questions
If you have any questions about hiring the hall, you may find the answers below:
Are mobile scooters welcome?
Yes, provided that the driver of the scooter takes care and is aware that the space may be crowded and they proceed with extreme caution.
Can I bring helium balloons into the Hall?
They are not specifically excluded, but because we ask that you leave the place as you find it, that includes making sure none are left in the ceiling.
Can I bring indoor children’s bikes/scuttle bugs, etc. into the halls?
Yes, but please take care not to scratch the floor!
Can I have a BBQ or Hog Roast in the garden?
No, BBQs and Hog Roasts are not permitted anywhere on site as our insurance doesn’t cover this.
Can I serve alcohol at my event and do I need to pay for a licence to do this?
The Village Hall does not have a licence to cover the sale of alcohol.
Do I need a music licence?
No, we pay the appropriate fees to allow music to be played.
Do I need to clear up and/or remove rubbish after my booking?
Yes. The hall provides cleaning equipment for users and we must insist that the hall is tidied and cleaned ready for the next hirer. Users are responsible for leaving the hall or room that they booked, plus toilets, kitchen (including appliances, crockery, etc.) and foyer in a clean and tidy condition.
Please return crockery and cutlery, etc., to the cupboard where you found them.
All rubbish must be taken off site so please also bring a bin liner with you.
Do the halls comply with the latest regulations for accessibility?
Yes. The main entrance is wheelchair accessible. We have two disabled parking bays immediately outside the main entrance.
We do have a toilet that is accessible and provides support bars. However, the door is not necessarily wide enough for a wheelchair and we advise you personally check the suitability prior to booking if wheelchair access is required.
Does the Village Hall have any outdoor space suitable for toddlers/families?
Yes, there is a patio area outside in the enclosed garden adjacent to and accessed from the Hall.
Does the Hall have broadband?
Access to wireless broadband can be arranged if booked in advance.
How do I book?
Please refer to the booking page for more information.
Please do ensure you include set-up and clean-up time in your hire period to avoid inconveniencing the previous or subsequent users.
How do I pay for my booking?
All cheques to be made payable to Sunningwell Village Hall Management Committee. Payment can be made by BACS, please contact the Treasurer at firstname.lastname@example.org for details.
How many people can be accommodated in the Village Hall building?
Our fire regulations allow a maximum of 100 people.
Government Covid guidelines may arise at short notice and numbers could be reduced inline with social distancing rules.
How will I gain access to the halls for my booking?
There is a keypad system for entry to the halls. A code will be given to the user by the booking secretary that will only be valid during the hire period.
If the weather is good, can I pull tables and chairs outside?
Yes, and we already have picnic benches on the patio. All furniture must be returned to its original position after the hire period.
Is there a dedicated smoking area on site?
No, smoking is not permitted anywhere on site.
Is there a stage in the hall?
Is there be a sound system I can hook up my iPod (or similar) to?
We do not provide any audio or video equipment.
Is use of all the Hall equipment included in my hire cost?
What equipment is available in the kitchen?
There is a cooker and crockery. A fridge is provided. All items must be removed from the fridge on departure and the fridge should be cleaned.
What other facilities are available?
Toilets – the toilets, including an accessible toilet.
Kitchen – the kitchen is available but must be thoroughly cleaned after use.
Garden – the patio garden is available to those who hire the Hall when the weather is dry. We do not allow use in wet weather and users are requested not to leave wet footprints in the hall. Access to the garden is via the Hall.
Please ensure you do not block the fire exit when using the garden.
Where should I park?
Please use the car park outside the Hall. The car park is a village amenity, owned by the Sunningwell Parish Council. It cannot be hired or reserved and is open to the public at all times. The Village Hall is not responsible for any issue in the car park.
Will I be able to set up a bouncy castle?
Not inside the Hall.
The garden may be available, depending on weather, if agreed in advance with the Village Hall Management Committee. The user is responsible for hiring the equipment and supervising the people using it. Please ensure the supplier has the relevant/appropriate insurances (including public liability insurance) in place for the use of this or similar equipment. Please also ensure that the supplier provides all other safety equipment, e.g., mats that are required to go around the castle, etc., because there are none at the hall.
You must inform booking secretary of your intent at the time of booking.